Administrative Assistant at DLR Group in Chicago, IL

DLR Group is an integrated design firm that aspires to be the most creative enterprise on the planet. Our brand promise is to elevate the human experience through design. If that challenge is appealing, you're at the right place.

The Administrative team has an opening for a full-time Administrative Assistant.

Location: Chicago, IL

Position Summary:

As an Administrative Assistant at DLR Group you will be the first point of contact for our vendors and visitors. You will be responsible for greeting and providing a welcoming environment to all visitors, answering incoming calls, performing ad hoc administrative tasks and assisting with project-based support duties as needed. Additionally, you will be tasked to aide with meeting coordination, presentation set-up and break down, and overall office organization. This position is 100% on-site, M-F, during business hours.

The successful candidate will:

Greet all visitors and vendors providing guidance of the office space.
Answer all incoming calls and route to the correct location.
Perform basic accounting tasks such as order entry and expense reporting.
Provide project-based support for various firm projects and initiatives.
Maintain overall office organization and cleanliness.
Coordinate conference rooms events and meetings.
Make travel reservations, manage office calendars, and distribute mail.

Required Qualifications:

3 or more years administrative assistant experience.
Proficient with Microsoft Office Suite.
Excellent communication skills, both verbal and written.
Proactive, independent thinker possessing a high attention to detail and ability to prioritize.
Working knowledge of business procedures and office equipment.

Preferred Qualifications:

Previous experience in hospitality or customer service environment.
Experience in architecture, engineering, or construction (A/E/C) industry.
Experience and knowledge using AIA software.

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new construction, renovation, and adaptive reuse. Our promise is to elevate the human experience through design. This promise inspires sustainable design for a diverse group of public and private sector clients; local communities; and our planet. DLR Group is 100 percent employee-owned and fully supports the initiatives and goals of the 2030 Challenge and is an initial signatory to the China Accord and the AIA 2030 Commitment.

Through our values - commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork - we elevate the human experience through design, together.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.

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