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The Assistant Registrar, Catalog Management plays a key role in supporting course scheduling, catalog maintenance, and curriculum management at the College. This position independently manages summer course scheduling in Banner, assists with scheduling for fall and spring semesters, and oversees room reservation requests. The Assistant Registrar is responsible for maintaining user access and troubleshooting in Curriculog, ensuring the seamless processing of curriculum changes, and updating course and program information in Banner and Acalog. The Assistant Registrar coordinates with academic and non-academic departments to maintain accurate and timely catalog updates, facilitate compliance with Veterans Affairs requirements for catalog PDFs, and support cross-registration efforts for the ProArts Consortium. This role requires strong attention to detail, collaboration with multiple stakeholders, and expertise in curricular systems management.This is a time-limited position that cannot extend past 36 months.
ESSENTIAL JOB DUTIES
Independently manage summer course scheduling, working with academic departments to create summer courses in Banner. Assist with Banner course scheduling for the regular fall and spring semesters and perform other course maintenance tasks as assigned.
Manage supplemental room reservation requests. Train staff to process room reservation requests and ensure requests are processed in a timely manner.
Receive escalated issues relating to classroom booking and utilization. Serve as a liaison to other areas of the college that handle room reservation requests.
Manage user access in our curriculum change management software, Curriculog, and troubleshoot stuck proposals. Train and support faculty and staff submitting proposals through Curriculog.
Processes course change approvals received in Curriculog and ensures the necessary updates are made in Banner and our catalog management software, Acalog, through data entry and/or our data integrations.
Assist with catalog edits in Acalog for all newly approved programs and for program changes. Coordinates with staff members in the Registrar's Office, Academic Affairs, and Graduate Studies to ensure updates from curricular committees are reflected in our catalogs.
Copy forward catalogs, approval process forms, maps, legends, and other settings in Acalog and Curriculog once a year, ensuring that proposals can be submitted and that Banner, Acalog, and Curriculog integrations function as expected.
Coordinate with non-academic departments to receive their annual catalog edits and make sure they are reflected in Acalog. Conducts outreach to staff members to ensure they stay on track and submit edits in a timely manner.
Create and maintain PDF copies of College catalogs and work with Financial Aid to make sure PDF catalogs meet Veterans Affairs compliance requirements.
Process student requests to participate in the ProArts Consortium program and work with partner Registrar's Offices to ensure course cross-registration data is accurate between respective school systems.
Process legal name and legal sex changes and report name changes to the National Student Clearinghouse.
Assist with phone and other customer service front-line work as needed.
Complete special projects/reports and other duties as assigned.
QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform the job.
Bachelor's Degree or equivalent experience required
2+ years of experience in higher education administration required
Experience working with a student information system or similar database system
Experience working with students directly in a customer service capacity
KNOWLEDGE, SKILLS, AND ABILITIES – This may be representative but not all-inclusive of the knowledge, skills, and abilities commonly associated with the job.
Must be computer literate with proficiency and working knowledge of Microsoft Word/Google Docs and Excel/Google Sheets.
Excellent communication skills and report-writing capabilities
Ability to multitask, strong organizational skills, and attention to detail is a must
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position is generally sedentary in nature; movement throughout the area is required from time to time.
The ability to have continuous oral and written communication with prospective students and families, co-workers, and supervisors is essential.
Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, and read fine print will be expected.
WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
Usual Office Conditions
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.
Compensation for this position ranges from $57,250 to $70,200 annually.
Grade of Position: 23-07EScheduled Weekly Hours: 36.25In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.
Please refer to our benefits website for a full list of benefits and eligibility requirements.
