Job Summary:

Provides intermediate level administrative support to a department or Service Center.

Functional Expertise:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.

• Prepares and enters purchase orders or voucher requests into Maximo and Oracle; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.

• Provides customer service, internally and externally; answers routine questions, provides information, resolves or research issues, provides follow-up.

• Performs other support duties specific to functional department.

• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

• Travels to Athens to assist with OA duties once every two weeks at a minimum.

• Orders materials in Maximo and supplies from Guy Brown to support the region.

• Update Asset Repository with Respirator Equipment, Fire Extinguisher and Sensit inspections.

• Assist employees with PCard reconciliation as needed.

SECONDARY / MAY OR MAY NOT BE APPLICABLE:

• Reviews budgeted vs. actual expenses for variance, tracks expenses.

• Updates Duty Roster for Augusta Service Center weekly and as needed

• Reconciles corporate credit card statements; enters into Oracle or forwards to Accounts Payable   department.

• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

• Monitors open and pending work orders.

• Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center.

Education, Certifications/Licenses Requirements:

Required:

• High school diploma or GED

Related Work Experience:

Required:

• 2-4 years support or administrative experience

or

Equivalent academic education and experience

Specific Skills & Knowledge:

Required:

• MS Office Suite – intermediate proficiency

• Oracle, Maximo, Financial and Human Resources – basic proficiency

• Ability to communicate with all levels of a diverse organization

• Flexibility

• Attention to detail

Behavioral Attributes:

Executing for Results                                     Collaboration and Building Relationships

Learning and Thinking                                   Industry Knowledge/Business Acumen

Honoring Corporate Values & Standards     

Working Conditions/Physical Requirements:

• Keyboarding = 60-80% Constant

• On-call = none

• Travel = travel to Athens at least once every two weeks at a minimum

Disclaimer:  This information describes the general nature and level of work performed by employees in this job.  The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job.  Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.