Job Summary:
7-Eleven is looking to hire an Executive Assistant to support our Finance leadership. You will support multiple Finance Vice Presidents and our CFO with both routine and non-recurring efforts that will include coordinating meetings and events, assembling presentations, and providing other varied support. The ideal individual will have experience supporting multiple level Senior Leaders, demonstrate good judgment in a variety of situations, have ability to prioritize requests, and possess good verbal and written communication and organizational skills. Work independently on projects from conception to completion. Calm under pressure, able to maintain a realistic balance with multiple priorities, and handle confidential matters with discretion.
This role is 100% onsite based in our Irving, Texas headquarters.
Responsibilities:
Completes a broad variety of administrative tasks including: managing extremely active calendars and completing expense reports.
Composes and prepares correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Researches, prioritizes, and follows up on incoming issues and concerns addresses the Finance team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Finance office and internal departments, demonstrating leadership credibility, trust and support.
Works closely and effectively with the information technology team members to keep them well informed of upcoming commitments and responsibilities. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Finance team's ability to effectively perform their duties.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Qualifications:
Bachelor's degree preferred.
Strong work tenure: 5 to 10 years of experience supporting multiple level teams.
Experience and interest in internal and external communications, and partnership development.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Emotional maturity.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
If an hourly or salary range is included in this ad it represents the range 7-Eleven in good faith believes is the range of compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in this state. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, long-term incentive compensation, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.
For a general description of all benefits 7-Eleven is offering in the US for the position, please visit this link.
