Financial Office Professional Senior at County of Santa Barbara in Santa Barbara, CA

Description

Financial Office Professional Senior: $76,516.96 - $93,042.56 Annually; plus, bilingual allowance when applicable. Benefits Info: For additional information, click HERE

Financial Office Professional Senior Restricted: $77,153.44 - $93,760.16 Annually; plus, bilingual allowance when applicable. These positions are regularly privy to the decisions or recommendations of County management affecting employer-employee relations. These employees are in the confidential-unrepresented bargaining unit. Benefits Info: For additional information, click HERE

Note: Applicants from other public sector employers may qualify for:

Retirement reciprocity

Time and service credit towards an advanced vacation accrual rate

THE POSITION: The Financial Office Professional Senior class is a position that is utilized within multiple departments of the County of Santa Barbara. These positions perform difficult financial/accounting record keeping, general clerical, and other related tasks. Each Financial Office Professional Senior position may be different depending on the needs of the department and the nature of the work that will be performed.

We are accepting applications to establish one employment list to fill current and future vacancies in multiple locations within the County (Santa Barbara, Santa Maria, Lompoc, etc.) for full-time and part-time positions. This job classification may be utilized by 15 departments within the County of Santa Barbara. Please make sure you select on your application which location(s) and department(s) you are willing to accept current and future employment. If you are interested in working with the Sheriff's Office or Probation Department, you will need to select "All Locations" on the agency-wide and supplemental question.

For additional information about our County Departments, please visit this link: http://www.countyofsb.org/deptlist.sbc

The Ideal Candidate will possess:

Excellent customer service skills
Strong time management skills
Good oral and written communication skills
Ability to learn new tasks quickly
Ability to prioritize and complete time-sensitive tasks
Knowledge with Microsoft Office Suite (Outlook, Excel, Word, etc.)
Ability to work well independently and as a team player
Self-motivation and overall, a positive attitude
Ability to complete work accurately and pay attention to details

Examples of Duties

Performs difficult financial/accounting record keeping, general clerical, and other related tasks in an assigned work area.
Applies an in-depth or broad understanding of technical or specialized program information, regulations, procedures, and/or operations associated with difficult fiscal record keeping and clerical work related to an assigned accounting, budget, or financial management support function.
Applies an understanding of the fundamentals of general, governmental, and cost accounting; Santa Barbara accounting principles and practices; double-entry accounting; Santa Barbara County accounting policies, codes, regulations, and procedures; chart of accounts; and financial/accounting computer systems.
Audits figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
Applies knowledge of the basic concepts and practices of internal controls, fraud prevention measures, and fiduciary responsibility.
Uses cost accounting principles, including cost centers, setting rates, and restricted funds.
Applies basic understanding of governmental accounting concepts, including GAAP and GASB.

Supervision and Leadership (For supervisory assignments only)

Supervises, trains, coaches, and monitors the work of assigned staff.
Plans, organizes, and assigns work.
Motivates, remediates performance problems, and performs the full range of performance management functions.

For additional competency requirements and the full classification specification, click HERE.

Employment Standards

Three years of Financial Office Professional or financial clerical experience, two of which were at the FOP II or journey-level; or the equivalent; AND
Mastery of the following job-related FOP - I, II, and Senior competencies are required upon entry to this class for successful performance of essential function and for demonstration of the County's ACE (accountability, customer-focus, and efficiency) values.

Additional Requirements for Supervisory Assignments:
Incumbents must complete the pre-assignment component of the Santa Barbara County Operational Leadership Development Program before beginning a supervisory assignment and must complete the post-assignment component within six months of assignment.

Some positions MAY require the following Additional Qualifications:

Possession of a valid and appropriate California Driver's License.
Perform shift and weekend work.
The ability to read, write, and/or converse fluently in English and Spanish may be preferred. If you indicated on your application that you are bilingual, Human Resources will place you on the employment list for a job requiring bilingual skills. Hiring departments may test you on your fluency. If you do not demonstrate sufficient fluency, your name may be withheld from future certifications, in accordance with Civil Service Rule 7.
Some departments will require employees to wear a uniform.

Supplemental Information

Application and Selection Process:

Review Applications and Supplemental Questionnaire to determine those applicants who meet the employment standards (minimum qualifications) based on information provided on their application. All applicants who meet the employment standards will advance to the online Microsoft Excel skills assessment.
Microsoft Excel Skills Assessment (Online): Candidates will be required to successfully complete and pass the Microsoft Excel skill assessment. Candidates will be notified by email with instructions on obtaining and completing the assessment. If you are recommended based on your results of the assessment, you will advance to the next step of the selection process.
Supplemental Questionnaire Ranking: Responses to the required supplemental questionnaire will be evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by their responses to the supplemental questionnaire.

Applicants must receive a percentage score of at least 70 on the supplemental questionnaire ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.

REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

The Santa Barbara County Health Department requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the County Health Employee Immunizations policy. This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations. A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time

BACKGROUND INVESTIGATION: Child Support Services, Probation Department, and Sheriff's Office conduct a background investigation. Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment. Other departments may require an extended background check including credit history; this is at the discretion of each department.

The following process is only used for the Sheriff's Office and Probation Department:

Personal History Questionnaire (PHQ). Once candidates are placed on the employment list, the Human Resources Department will email candidates a notice regarding completion of a Personal History Questionnaire (PHQ).

Candidates who pass a PHQ and are in the top certified group, will have their applications sent to the hiring department for consideration. Candidates who advance in the selection process will advance to the next step in the selection process and attend a selection interview with the hiring manager(s). Candidate(s) selected for a position will advance to the background process which includes the following:

Polygraph Examination: measures the accuracy of information disclosed on the PHQ and during the background investigation.
Background Investigation: includes an interview and in-depth background investigation of arrest records, personal, military, credit, and employment history; inquiry of persons who know you and evaluate whether you respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and a safe driver.
Live Scan: Electronic fingerprint scanning that is certified by the State Department of Justice.

Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee may be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.

Recruiters will correspond with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

Statement of Commitment
The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

  We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

  We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members.

  We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: March 4, 2025, by 4:59pm PST; postmarks not accepted. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.

Leza Patatanian, Talent Acquisition Analyst II - LPatatanian@countyofsb.org