How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that directly relates to this position.

Job Summary

Reporting directly to the Business Administrator, this position supports UMMA's operations by leveraging university financial systems and reporting tools to develop budgets and oversee UMMA's day-to-day financial activities. Under the direction of the Business Administrator, the Financial Specialist is responsible for the provision of regular financial reporting and analysis and grant administration. Additional key responsibilities include supporting the annual budget submission process, coordinating the annual internal control gap analysis and financial certification process, and assisting with special projects, as needed.

Who We Are

ABOUT UMMA

The University of Michigan Museum of Art (UMMA) puts art and ideas at the center of campus and public life. We create experiences that enrich our understanding of one another, foster joy, and build a more just future. Through exhibitions, programs, research, and community partnerships we are redefining what a campus museum can be. Formally established in 1946, UMMA is always free and fully accessible, and serves as the primary site for engagement with visual art on the University of Michigan campus. The Museum's collection features over 21,000 objects and represents more than three millennia of global art-making. The Museum is committed to anti-racism and is proactively engaged with the most relevant social and cultural questions of our time's researching its collection to recalibrate past practices with today's ethical standards, activating civic engagement and democracy, challenging conventions of encyclopedism, and acknowledging and confronting structural racism.

The University of Michigan Museum of Art (UMMA) is seeking applicants who are committed to building diversity in our sector, which is expressed in myriad forms, including race and ethnicity, gender and gender identity, sexual orientation, socio-economic status, language, culture, national origin, religious commitments, age, (dis)ability status, and political perspective. When you join
UMMA, you can expect to be part of an innovative team that views the Museum as a vital space for exploring contemporary social issues, building community and equity, and celebrating artistic expression and achievement. During this exciting moment of transformation, we seek staff who thrive in settings that foster creative, cross-organizational collaboration. In deciding whether to apply for a position at UMMA, you are strongly encouraged to consider whether your values align with our ongoing commitment to anti-racist action; to learn more about UMMA's core values and objectives please see our 2022-2027 Strategic Plan.

Responsibilities*

Oversee purchasing, accounts payable, cash/credit card handling, fund transfers, journal entries, and service unit billings.
Prepare and analyze monthly, quarterly, and annual budget-to-actual and other financial reports with the Business Administrator.
Support the development and preparation of UMMA?s annual budget and submission process.
Help develop gift and grant-related revenue and expense reports, supporting the Senior Associate Director of Institutional Giving with reporting requirements.
Ensure a strong internal control environment through regular review of internal control reports and development of policies and procedures.
Provide pre-award support including budget preparation for proposal submissions, assisting with grant applications, and ensuring compliance with guidelines and timelines.
Manage post-award responsibilities such as financial reporting, processing subcontracts, tracking cost-share obligations, and ensuring compliance with guidelines.
Reconcile assigned accounts monthly, ensuring compliance with university and sponsor guidelines, and resolving issues.
Serve as Finance unit liaison, maintaining UMMA?s chartfield structure, and coordinating with the Shared Service Center for journal entries and other services.
Participate in institutional, cross-departmental special projects as assigned.

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Required Qualifications*

Bachelor's degree in business, accounting, finance, or equivalent combination of education and work experience
Minimum of 2 years of accounting/finance work experience
Demonstrated experience running queries and interpreting dashboards
Demonstrated experience creating documents, analyzing data, and managing databases using applications such as Microsoft Excel and Google Sheets
Demonstrated experience explaining complex financial concepts and strategies to stakeholders, orally and in writing
Demonstrated customer service orientation
Demonstrated experience supporting a collaborative environment

Desired Qualifications*

Pre and post-award research administration experience, including demonstrated experience working with research and sponsored projects to manage multiple projects from various sponsors.
Experience in reconciling gift funds and compiling stewardship data for donor reports.

Work Locations

This position is eligible for a hybrid schedule after an initial orientation period. Flexible work agreements are reviewed annually and are subject to change based on our needs, throughout employment.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.