***Internal - Only Current TWDB Employees Will Be Considered! ***

***Salary commensurate with experience and qualifications***

TEXAS WATER DEVELOPMENT BOARD’S MISSION

Leading the state’s efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact and why the TWDB is a great place to work!

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit:

http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 3F5X1 Administration, 42A Human Resources Specialist, 0170 Personnel Officer (Warrant), or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Job Description Summary

Performs advanced (senior-level) professional assistance work for the Chief Financial Officer (CFO), the Deputy CFO, and the Controller. Work involves providing administrative support to the Finance Office. Performs highly advanced professional administrative tasks and is privy to confidential matters requiring discretion and sound judgment. Advises the CFO on administrative matters and assists with human resources management activities. Assists Finance staff with the coordination of periodic and special financial reports and projects. Maintains appointment calendars to ensure compliance with all directives and the timely accomplishment of all Finance functions. Has contact with and may coordinate with intra- and interagency personnel, the public, TWDB Board members, and elected officials. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the CFO of the Finance Office.

Essential Job Functions

• Oversees and assists with the review and evaluation of administrative practices, operations, programs, and assignments.
• Manages the day-to-day administrative activities in the Finance Office as needed.
• Coordinates and maintains information for CFO, Deputy CFO, Controller, and directors in the Finance Office.
• Exercises discretion in handling confidential and sensitive personnel matters and privileged information including preparation of personnel documents, and maintenance of files.
• Oversees and/or prepares and edits reports, correspondence, memos, charts, presentation materials, forms, and spreadsheets.
• Performs highly responsible tasks for the CFO including serving as a Finance Public Information Request Coordinator, Finance Quarterly Meeting Coordinator, and minute taker for monthly Management Meetings, and other meetings.
• Prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.
• Coordinates calendars, meetings, and presentation materials for executives.
• Prepares purchase documents and requisitions.
• Coordinates administrative activities with intra/interagency personnel, the public, Board members and elected officials.
• May coordinate system securities for the TWDB by maintaining and reconciling access information for multiple systems within the agency and outside the agency.
• Assists with the fiscal note process and submits fiscal notes to the LBB and the Governor’s office.
• Assists CFO, Deputy CFO, Controller, and Finance Directors with decisions regarding administrative priorities.
• Develops and revises administrative policies, procedures, standards, and methods, and may provide guidance and interpretation on policies and procedures.
• Manages travel itineraries, coordinates travel, and completes expense and mileage reports as requested.
• May represent the Finance Office on agency subcommittees and work groups.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• Performs other duties as assigned.

Minimum Qualifications

• Graduation from an accredited four-year college or university with a bachelor's degree in business administration or a related field.
• Five years of progressively responsible experience in office management, executive administrative support, and/or other administrative support.
• Relevant education and experience can be substituted for each other on a year-for-year basis.

Preferred Qualifications

• Experience entering requisitions into CAPPS Financial.
• Experience entering documents in CAPPS Travel.
• Experience using Hotel Engine and/or National Travel, or preparing travel itineraries.
• Experience using TxWISE.
• Experience preparing board items.
• Experience in technological accessibility solutions.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Finance Office.
• Knowledge of the principles and practices of public administration.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.

REMARKS

• A copy of required academic transcripts must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

FOREIGN CREDENTIALS

• An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify! Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board
Stephen F. Austin Building
1700 North Congress Avenue
Austin, Texas 78701
hr@twdb.texas.gov
Phone: (512) 475-2142